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Copilot Privacy Statement and Terms of Use

📄 Privacy Statement for Microsoft Copilot Agents

Exceed Academies Trust ("we", "our", or "us") is committed to protecting the privacy and security of users interacting with our Microsoft Copilot agents. This Privacy Statement outlines how we collect, use, and safeguard personal data through these agents.

1. Data Collection and Use

Our Copilot agents may collect and process the following types of data:

  • User Inputs: Text or voice prompts entered by users to interact with the agent.

  • Uploaded Content: Files or documents voluntarily provided by users for analysis or assistance.

  • Interaction Metadata: Information such as timestamps, user identifiers, and usage patterns to improve agent performance.

We use this data to:

  • Provide accurate and contextually relevant responses.

  • Enhance the functionality and user experience of our Copilot agents.

  • Ensure compliance with our Acceptable Use Policy and applicable laws.

2. Data Protection and Security

We implement robust technical and organisational measures to protect personal data, including:

  • Encryption: Data is encrypted both in transit and at rest.

  • Access Controls: Restricted access to personal data based on role and necessity.

  • Regular Audits: Periodic reviews of our data processing activities to ensure compliance and security.

3. Data Sharing and Disclosure

We do not share personal data collected through our Copilot agents with third parties, except:

  • When required by law or regulatory obligations.

  • With service providers acting on our behalf under strict data protection agreements.

4. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes outlined in this statement, unless a longer retention period is required or permitted by law.

5. Your Rights

Under the UK GDPR, you have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate or incomplete data.

  • Request deletion of your personal data, subject to certain conditions.

  • Object to or restrict the processing of your data in certain circumstances.

To exercise these rights, please contact us at info@exceedacademiestrust.co.uk.

6. Changes to This Privacy Statement

We may update this Privacy Statement from time to time. Any changes will be posted on our website with an updated effective date.

📜 Terms of Use for Microsoft Copilot Agents

By accessing and using our Microsoft Copilot agents, you agree to comply with the following terms:

1. Acceptable Use

You agree to use the Copilot agents responsibly and not to:

  • Engage in unlawful or harmful activities.

  • Transmit content that is offensive, defamatory, or infringes on intellectual property rights.

  • Attempt to disrupt or compromise the functionality of the agents.

2. User Responsibilities

You are responsible for:

  • Ensuring the accuracy and legality of the content you provide.

  • Maintaining the confidentiality of any sensitive information you input.

  • Complying with all applicable laws and regulations.

3. Intellectual Property

All content generated by the Copilot agents is for informational purposes only. While we strive for accuracy, we do not guarantee the completeness or reliability of the generated content.

4. Limitation of Liability

Exceed Academies Trust shall not be liable for any direct, indirect, incidental, or consequential damages arising from the use or inability to use the Copilot agents.

5. Modifications to Terms

We reserve the right to modify these Terms of Use at any time. Continued use of the Copilot agents constitutes acceptance of the updated terms.

Contact Information:

For any questions or concerns regarding this Privacy Statement or Terms of Use, please contact:

Exceed Academies Trust
Dawnay Road, Bradford, BD5 9LQ
Email: info@exceedacademiestrust.co.uk
Website: https://www.exceedacademiestrust.co.uk

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